Document sharing is a crucial part of collaborative business processes. But if not done correctly, it can leave the opening for hackers to steal sensitive files.
Secure Document Sharing is the sharing and distribution of information that is considered confidential or private. This includes information like protected health information (PHI) or personally identifiable information (PII). This includes documents that are in progress and circulated to colleagues as part of a collaborative or review process. It is often used in M&A activities and requires a solution which allows large files to be exchanged in a highly secure online environment.
The most widely used method is to make use of cloud-based file sharing services. These allow users to access online files in a controlled way (e.g. printing, copying, and the prevention of screenshots are all common approaches. It also gives you an extensive access control system for shared folders and files, and can allow advanced security options, including audit trails and encryption.
Peer-to -peer document sharing is an alternative alternative. It lets computers connect directly to transfer files, without hosting them on central servers. It has some advantages in terms of storage requirements being reduced and speedy transfer speeds, as well as an easier to customize user experience. However, it comes with a number of risks, including inadvertent publishing of personal information malware, viruses, malware and worms. It is not recommended to use in environments that have strict https://vandaengine.org/boosting-corporate-security-why-virtual-data-rooms-are-essential/ compliance rules. Mimecast’s Secure Document Sharing solution provides a highly secure way for teams to share files with other parties, as well as internally across the organization. It can be triggered manually or automatically, based on administrator-defined policies. It also allows for different levels of access and collaboration, to ensure that it is in line with organizational governance rules and best practices around secure document sharing.