Despite the outbreak of COVID-19 the majority of people still attend meetings of the governance via the internet. Although this can be an inconvenience for those who prefer to attend in person, it is an excellent opportunity for the administration to demonstrate their willingness to be responsive and engage with the community.
The biggest challenge is to ensure that the right technology is in place to enable participation and participation, with voice, video and screen sharing as key components. Many companies rely on emailing information packets with attachments or file sharing software with folders that can be downloaded. However, these options do not allow for the organized processing and distribution of agenda items.
Other issues are that it’s difficult to engage go to this post about data classification and organizing for better security in informal conversations that often accompany meetings in person. However, it is a key way that people establish trust and connect with one another so enabling this by opening the meeting early and incorporating the opportunity for informal conversations, or even using the chat functionality in your virtual meeting platform for smaller groups will help in establishing relationships that allow for strong and effective governance.
Governance meetings can also be used to define the roles and responsibilities of new team members are added, existing roles are changed or new work is required. This helps to avoid such discussions taking over other meetings and enables the team to be as effective and efficient as is possible.