When selecting a virtual data room (VDR) for your team it can be difficult to determine the best pricing options. Certain VDRs charge a monthly fee that covers access to all users storage space, as well as features. Others charge by the page or per user, while still others have a pricing structure that is based on the number of gigabytes used by the VDR. It’s like comparing the prices of the items on the menu at a buffet, from apple pies and duck a la orange to a range of different dishes.
Many VDRs depend on an underlying pricing model that is based on page count which charges between $0.40 and $0.85 per page, plus overage charges if the number of pages is greater than a certain amount. This is guidelines with data room pricing a good option for small projects that have an established number of documents. However, it could result in expensive invoices for large projects with unstructured files and documents.
Some providers charge extra charges for exceeding the storage capacity of the VDR. This can cost up to $75 per gigabyte. This is a good option for teams with a similar number of users and documents of a similar size.
Other providers have the option of a tiered pricing structure where different tiers offer varying levels of functionality at the same price. This is a great option for teams with a fixed budget and need an scalable platform that permits users to increase or decrease access to and storage space as their needs change.